Rental management features, functionality, and key areas of improvement

Transform your rental business

Get the power of Microsoft Dynamics in one integrated equipment rental management software solution

Microsoft Dynamics NAV is an integrated business management solution that can streamline processes and deliver robust reporting and business intelligence. It helps you enhance personal productivity while you connect employees, customers and partners. Developed specifically for rental businesses looking for a single software solution, our Rental Management solution can be implemented rapidly and maintained with minimal disruption.

Key areas of improvement

Fixed Asset Management: Manage your fleet for maximum profitability

Real-time information about all rental items is easily tracked to determine current location and availability to rent. Full visibility into one asset, an asset group, or the entire business including acquisition costs, depreciation, write downs, disposals, and rental revenue.

Inventory Management: Create kits to make value-added sales easy

Enter rental orders, invoice customers, service equipment, and manage inventory all from one system. Include rental or sale of inventory or fixed assets on one rental order. Add consumables at the time of renting or at the time of return. Save time creating rental orders with Rental Kits linking common inventory items, fixed assets, fixed asset groups, or resource charges.

Service Management: Centralize dispatch to meet customer needs quickly

Efficiently dispatch, check availability, and schedule from one system. Flag items for maintenance at the time of return to ensure assets are fully operational and ready to rent quickly. Attach specific service instructions on inventory or fixed asset rental documents. Use dispatch screens, dispatch planning report, and dispatch tickets for both sales and rental orders. Move assets between customer locations or between branches with shipping transactions.

Customer Service: Offer flexible rental terms to build repeat business

Make it easier for your customers to do business with you. Find the rental assets they need quickly and easily structure the terms to suit their needs. Set up flexible rental periods with pricing rules for any period, whether it is by the hour, half day, day, week, or longer. Be flexible in your billing by offering a variety of usage-based charges. 

Financial Management & Business Intelligence: Manage financials across all parts of your business

Quickly and easily navigate to details on everything from rental orders and invoicing to profitability analysis and marketing campaigns, all in one single database. Utilize the full suite of Microsoft Dynamics NAV modules for financials, business intelligence, purchasing, customer relationship management (CRM), service management, manufacturing, job cost, mobility, warehouse management, human resources, and payroll.

Mobile Solutions: Access complete, centralized information – from the yard to customer site

Give all your employees access to the information they need. Yard or warehouse employees can use mobile devices to fill rental orders and receive equipment back into stock. Truckers can manage deliveries and pickups and service personnel can access and update information in the field. 


For more information, download our fact sheet.