Track Every Asset, Contract, and Revenue Stream in One Rental Management System

One System for Every Asset, Contract, and Revenue Stream Your Rental Business Manages.

Rental companies track more moving pieces than almost any other industry, including assets across multiple locations, contracts with complex billing terms, field service schedules, maintenance cycles, and recurring revenue that most ERP systems cannot handle cleanly.

Western Computer builds Dynamics 365 rental management solutions that connect all of it. Since 1987, Western Computer has helped organizations solve complex operational challenges with Microsoft business applications, bringing that experience to the unique demands of the rental industry.

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24/25 Inner Circle for Microsoft Business Applications
Microsoft Inner Circle

Ranked among the top 1% of Microsoft Business Applications partners worldwide for customer success, innovation, and delivery excellence.

Microsoft Solutions Partner Business Applications, Specialist, Finance

Microsoft Finance Designation

Microsoft-validated track record in finance and ERP transformation delivery.

Milestone - Clients Love Us

G2 Quarterly Leader

Ranked as a G2 Leader for 9 consecutive quarters with 200+ verified customer reviews, reflecting unmatched customer satisfaction and proven delivery experience.

Nearly 40 Years
Implementing Microsoft Solutions

1,750+
Successful Implementations

165+
5-Star Reviews

Western Computer Is Your Full-service Rentals Partner

Backed by decades of ERP implementation experience, Western Computer helps rental organizations manage assets, contracts, service, and financials within a single platform. Our consultants know asset lifecycle management, contract billing complexity, field service scheduling, and recurring revenue structures before the engagement starts. We design, build, implement, and support your solution, then continue partnering with you after go-live to help ensure long-term success.

Wish you could track the entire lifecycle of every asset in every location in real time?

Want a simple way to increase utilization rates and profits?

Ready to trade stacks of spreadsheets for a fully integrated rental management solution?

It’s easier than you think.

What Changes When Your Rental Business Runs on One Connected System

Rental companies running disconnected systems, including separate tools for asset tracking, contracts, billing, field service, and financials, spend more time reconciling data than running their business. Western Computer builds Dynamics 365 implementations that connect every operational layer in a single platform. The result is faster quoting, accurate asset utilization data, cleaner recurring billing, and field teams who know asset status before they leave the yard.

Track real-time utilization and profitability for every asset across every location
Structure any rental contract type -- short-term, long-term, rent-to-own, or custom terms
Automate recurring billing without manual intervention
Schedule equipment and field service resources from a single view
Connect field teams to asset data from any device

REAL-TIME TRACEABILITY

Track location, performance and profit of every rental asset, resource, inventory item and more—in one spot.

FIXED ASSET MANAGEMENT

Connect and manage your rentals as fixed assets from creation to depreciation, revaluation and retirement.

CONNECTED INTEGRATION

One platform connects your ERP, CRM, accounting, rentals, HR, scheduling, and field service, with no middleware and no manual reconciliation required.

FLEXIBLE CONTRACT TERMS

Structure contracts with rental terms that fit your customers’ needs, no matter how unique or complex they are.

SIMPLIFIED RECURRING REVENUE

Managing recurring revenue is a huge challenge for most software. We make it easy.

FAST, ACCURATE QUOTES

Automate your quoting process so customers get accurate pricing based on live asset availability, contract terms, and delivery costs.

MULTI-LOCATION MANAGEMENT

Manage assets, contracts, and field service across one location or hundreds. The platform scales as your operation grows.

LIVE BUSINESS VISIBILITY

See real-time profitability by asset, resource, department, and location. Power BI dashboards built into the platform.

CLOUD OR ON-PREMISE DEPLOYMENT

With Western Computer, you can choose to deploy your solution on-premise, in the cloud, or a hybrid of both.

Everything Your Rental Business Needs in One Dynamics 365 Platform

Western Computer configures Dynamics 365 to handle the full operational scope of your rental business, not a generic ERP adapted for rental, but a system built around how rental companies operate. That means contract management, asset lifecycle tracking, field service, recurring billing, maintenance scheduling, and financial reporting connected from day one.

Rentals & Leases
Field Service
Customer Service
Logistics & Transportation
Maintenance
Human Resources
Fixed Assets
Inventory
Maintenance
Business Intelligence
Project Management
Supply Chain
Accounting & Billing
Scheduling
Sales & Marketing
Equipment
IoT Devices / Artificial Intelligence
Manufacturing

We Build Solutions For Any Rental Business

Heavy Equipment

Track dozers, cranes, excavators, and specialty equipment across job sites and yards. Dynamics 365 manages maintenance schedules, utilization rates, damage tracking, and rental billing for fleets of any size. Integrate with telematics and IoT sensors for live equipment location and condition data.

Oil & Gas

Manage blowout preventers, drill strings, wellhead equipment, and production tools with lot and serial tracking, inspection records, and offshore delivery logistics. Dynamics 365 connects rental contracts to field service and maintenance in a compliance-ready environment.

Furniture & Home

Handle short-term and rent-to-own contracts, condition tracking for returned items, automated billing cycles, and customer delivery scheduling. Dynamics 365 supports recurring revenue models that furniture and home rental companies require.

Building Industry

Track scaffolding, formwork, temporary power, and site equipment across multiple job sites. Manage split billing, contract extensions, and project-based cost allocation from a single platform.

Any Type of Rental!

Why Rental Companies Choose Western Computer

Western Computer has been delivering Microsoft ERP solutions since 1987. We are a Microsoft Inner Circle member (top 1% of partners globally), a Business Central Partner of the Year Finalist, and a G2 Leader in Microsoft Consulting Services for nine consecutive quarters.

We build Dynamics 365 implementations for heavy equipment, oil and gas, furniture and home, and building industry rental companies. Our consultants know asset lifecycle management, contract billing complexity, field service scheduling, and recurring revenue structures before the first conversation.

We do not implement and disappear. We build the system, train your team, and stay involved as your operation grows.

What ERP software do rental companies use?
Rental companies most commonly use Microsoft Dynamics 365 Business Central configured for rental management, or purpose-built rental management software integrated with a broader ERP platform. Dynamics 365 Business Central handles asset tracking, contract management, recurring billing, field service scheduling, and financials on a single platform. Western Computer builds rental management implementations on Dynamics 365 for heavy equipment, oil and gas, furniture and home, and building industry rental companies.
What features should rental management software include?
A complete rental management system should cover asset lifecycle tracking (from acquisition through depreciation and retirement), flexible contract terms (short-term, long-term, rent-to-own, and split billing), automated recurring billing, field service scheduling and dispatch, maintenance management with preventive and corrective schedules, multi-location inventory visibility, and integration with accounting and financials. Dynamics 365 Business Central covers all of these natively, with Western Computer configuring the rental-specific workflows.
How does ERP help heavy equipment rental companies?
Dynamics 365 helps heavy equipment rental companies track asset location, utilization rates, maintenance schedules, and profitability by unit across multiple job sites and yards. Field service scheduling connects equipment dispatch to contract terms and delivery logistics. IoT and telematics integration lets rental companies monitor equipment condition and location in real time. Western Computer implements Dynamics 365 for heavy equipment rental companies and configures asset tracking, maintenance workflows, and billing to match how equipment fleets are managed.
Can Dynamics 365 handle complex rental contract structures?
Yes. Dynamics 365 Business Central supports short-term, long-term, rent-to-own, project-based, and custom contract structures. With ISV support, billing can be configured for daily, weekly, monthly, or milestone-based schedules. Split billing across multiple cost centers or project codes is supported natively. Western Computer has configured rental contract structures for heavy equipment, oil and gas, and building industry rental companies where contract complexity varies significantly across customer types.
How does rental management software handle recurring billing?
Dynamics 365 automates recurring billing based on contract terms, billing cycles, and asset utilization data. Invoices are generated automatically on the billing schedule defined in the contract, with adjustments for damage, extensions, or early return. Western Computer configures the billing automation layer as part of every rental management implementation, including integration with accounts receivable and cash application workflows.
How much does a rental management ERP implementation cost?
Rental management implementations on Dynamics 365 Business Central typically range from $75,000 to $300,000+ depending on the number of locations, asset volume, contract complexity, integration requirements (telematics, field service, eCommerce), and data migration scope. Licensing starts at $80 per user per month for Dynamics 365 Business Central Essentials and $110 per user per month for Premium. Western Computer provides a scoping assessment before any implementation to validate cost estimates.